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Teacher

Teacher Forms Printable

Three printable forms every classroom needs on paper: a substitute teacher information sheet, a parent communication log, and a student information sheet. Adjust the row height to suit your handwriting and print.

Substitute sheetContact logStudent infoPDF · SVG
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Four steps

How to use the teacher forms

  1. 1

    Pick the form

    Three forms, one printed layout each.

  2. 2

    Set the row height

    Larger rows if it will be filled in by hand quickly.

  3. 3

    Fill the substitute sheet in advance

    It is only useful if it exists before you are ill.

  4. 4

    File it where a colleague can find it

    A form nobody can locate is not a record.

Write the substitute sheet before you need it

The substitute sheet has one failure mode, and it is not the design: it gets written on the morning you are already ill, or not at all. Filling it in at the start of term, when nothing is urgent, is the entire trick. It changes rarely, so one afternoon covers the year.

What makes it useful is the unwritten knowledge. Anyone can read a timetable off the wall. Nobody can guess that one child must not sit near the door, that another has an EpiPen in the office, or that the class lines up in the corridor rather than the yard.

Contemporaneous beats detailed

A parent contact log written on the day is worth far more than a fuller one written from memory later, because the first is a record and the second is a reconstruction. Two lines on the day beats a paragraph in June.

Log the good calls as well. A log containing only problems reads, to anyone who later picks it up, as a case being assembled rather than a relationship being kept.

Nothing gets cut off

Sections that do not fit continue onto another page. This matters more on a substitute sheet than anywhere else, because the section that falls off the bottom of a one-page form is almost always the end-of-day routine, and that is precisely the part somebody needs at half past two with thirty coats to find.

Related printables

The lesson planner produces the timetable that goes with the substitute sheet, attendance and jobs charts cover the daily routine, and classroom labels make the name tags.

Answers

Frequently asked questions

The things nobody thinks to write down, because those are what a stranger cannot guess. The timetable is the easy part. What matters is which children need supervision, who has an allergy, what the behaviour system is, where the fire exit route goes, and who to ask when something is not covered. A substitute who has to find someone to ask has already lost the class.

Because a record written on the day is a fact, and a record written from memory three months later is an opinion. If a conversation ever becomes contested, the contemporaneous note is what stands up. Log the positive contacts too, since a log containing only problems reads as a case being built rather than a record being kept.

Yes, and it should be handled that way. It holds medical details, contact numbers and additional needs, which is exactly the information that must be findable by a colleague in an emergency and must not be on a wall. Store it with the class records. The form prints a reminder to that effect.

It continues onto another page rather than being cut off. That is deliberate: the part of a substitute sheet that falls off the bottom is usually the end-of-day routine, which is exactly the part that matters at half past two and the part nobody notices is missing until then.

The main heading, yes. The sections are fixed, because the value of a standard form is that anyone picking it up knows where to look. If your school needs different sections, print it and write them in, or use the lined sections for anything the form does not name.

Keep going

All 73 tools →
Lesson PlannernewTimetable with calculated timesAttendance ChartnewClass register from your listClassroom Jobs ChartnewRoles with a name columnClassroom Labels & Name TagsnewDesk tents, cubby & supply labels

More classroom printables

The lesson planner, attendance chart and classroom labels cover the rest of the routine.

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